Kolz Blog

Miscellaneous thoughts from a wannabe geek….

How to Live Life to the Max with Beginner’s Mind

“In the beginner’s mind there are many possibilities, but in the expert’s there are few.” – Zen Master Shunryo Suzuki

Editor’s note: This is a guest post from Mary Jaksch of Goodlife Zen.

I’m an expert at many things. And I’m sick of it. Being an expert, that is. Because being an expert is boring. That’s why I started kite surfing a few month ago. I wanted to be a beginner again.

Kite surfing looks easy – until you try it. The challenge is to control both kite and board. A kite is unpredictable. One moment it’s behaving. Next, it’s totally out of control. Like the time when my kite took off - and I was suddenly swept off my feet and into the air. I could see my instructor far below: eyes agog and jaws agape. Then I crashed down into the sea. Next moment I was being dragged backwards under water at high speed like an out-of-control torpedo. Finally I managed to come up for air. Rather alarming, but on the whole great fun!

I love being a beginner again. I love following impossible instructions. I love failing gloriously!

This is Beginner’s Mind. It’s a Zen state of mind.

What if we had that approach to everything we did? What would life be like?

Let’s take a look at seven aspects of Beginner’s Mind and see how they can transform our life:

1. Take one step at a time. We tend to think in sequences. For example, when we go grocery shopping, our mind is on what we need to buy and where to shop. We’re likely to skip over all the little experiences on the way: locking the front door, seeing the neighbour standing at the window, rain splattering on the windscreen, the noise of traffic, and so on.

The same thing happens when we learn something new. We’re always looking towards what we’ll know or be able to do in the future, instead of focusing on the next step right now. I’m definitely guilty of that. You too?

  • Tip: Take one step at a time without worrying about the journey.

2. Fall down seven times, get up eight times. Yesterday a friend of mine brought her toddler to visit. The little girl, Stephanie, is just learning to walk. She would pull herself up, wobble along a few steps and then plop down on her bottom. She had a determined look on her face and got up again, over and over. When did we last learn something with such determination and such little obvious success?

  • Tip: Celebrate falling down as well as getting up: it’s all part of learning.

3. Use Don’t Know mind. In martial arts, a don’t know mind is the wisdom of the warrior. Because we can easily get it wrong by prejudging a situation. When faced with a big opponent or a big challenge, we might assume that we will lose out. And when faced with an opponent who seems smaller or weaker, or a challenge that seems surmountable, we might assume that we will be on top. In both scenarios our judgment might be wrong. Don’t know means keeping an open mind and responding according to circumstances, not according to how we assume things will be. A don’t know mind leaves room for intuition.

I think don’t know mind has wider implications. Because, we really only know things up to now. Let me give you an example: I have a couple of dear friends who are moving into adolescence. It’s a time of great change. One day they’re still playing Ninjas, next day they’re confiding in me about the kiss their boyfriend stole behind the bikeshed. If I had a fixed view of who they are, I’d miss all the changes along the way and lose connection with them.

  • Tip: Let go of knowing – that’s real wisdom.

4. Live without shoulds. I could write a whole book about how I should be, what I should have done and what I should be doing, couldn’t you? The world seems to be full of experts on my life who like to tell me what I should be doing. Living with Beginner’s Mind means letting go of shoulds. I’m not advocating living without our own moral standards. I think that most of our shoulds reflect other peoples’ ideas on what our life should look like. We can let go of them.

  • Tip: Shake off shoulds and own your life.

6. Make use of experience. Beginner’s Mind is great, but it’s not so useful when crossing the road. You don’t want to be squashed flat by a car in the process of learning anew that you need to get out of the way! It’s always good to use our experience and native wisdom. That’s how we learn. Beginner’s Mind doesn’t mean negating experience; it means keeping an open mind on how to apply our experience to each new circumstance.

  • Tip: Utilize your native wisdom and experience.

7. Let go of being an expert. We are all experts. Experts in our job, in raising children, in crossing the road, in signing our name. It’s difficult to let go of being an expert. Because it means confessing that we really know nothing. What we know belongs to the past. Whereas this moment now is new and offers its unique challenges. If I let go of being an expert, I can listen to others with an open mind. Then I can find that even a beginner has something to teach me.

  • Tip: Letting go of being an expert enables you to keep learning.

8. Experience the moment fully. Have you ever taken a small kid to the movies for the first time? Everything is amazing for them. They stare at the bright lights in the foyer. They investigate each popcorn with great concentration. They stare at everyone sitting around them. They flinch when the music starts. They scramble on to your lap when the monster appears on screen. They laugh out loud when it’s funny. They live each moment.

Just imagine living like that! Most of the time we live in a daydream in which we think of the past, and dream of the future. Meanwhile life runs on without us. Without us being present, that is. We miss so much when we live in a daze. Beginner’s Mind allows us to take it all in. Then even ordinary things begin to shine.

  • Tip: Live life to the full – one moment at a time.

9. Disregard common sense. ‘Common sense’ is what the culture we live in regards as ‘normal’. If inventors like Da Vinci or Edison had stayed with a ‘common sense’ mindset, our life would be very different because their inventions changed the world. In an interview Thomas Edison said about energy:

“Some day some fellow will invent a way of concentrating and storing up sunshine as energy. I’ll do the trick myself if some one else doesn’t get at it.”

I bet you that Edison’s fellow citizen’s thought he was crazy. “Turn sunlight into energy – how absurd!” they would have said because his idea didn’t fit with the common sense of the time.

  • Tip: Release yourself from common sense and become creative.

10. Discard fear of failure. When did you last start something new? Was it maybe a while back? As children we are always starting something new. Then, as we go through our twenties, thirties, and further, we become more hesitant about being a beginner again. Why? Maybe because we don’t want to look silly when we fail.

There are always plenty of people ready to snigger when we take the first wobbly steps. But it’s our choice whether to take notice or not.

  • Tip: Immerse yourself in your actions and forget the watchers.

11. Use the spirit of enquiry. Beginner’s Mind is about using the spirit of enquiry – without getting stuck in preconceived ideas. There’s a Zen story about this:

A professor once visited a Japanese master to inquire about Zen. The master served tea. When the visitor’s cup was full, the master kept pouring. Tea spilled out of the cup and over the table.

“The cup is full!” said the professor. “No more will go in!”

“Like this cup,” said the master, “You are full of your own opinions and speculations. How can I show you Zen unless you first empty your cup?”

You can see how this story applies not only to learning about Zen, but to learning about anything at all. The spirit of enquiry is the mind that is open to the unknown, and empty of pre-conceived ideas.

  • Tip: Focus on questions, not on answers.

If you’ve read this far, you’ll have a sense of how precious Beginner’s Mind is. It can transform the way we experience life. It makes life exciting and fresh, and keeps us young and eager to learn.

However, there are some questions that are still unresolved in my mind. The main one is: what about goal setting? Doesn’t that clash with Beginner’s Mind? Goal setting is about imagining the future, and building one’s life around one’s hopes and expectations. Personally, I aspire to Beginner’s Mind, and I set goals. But it sometimes feels like a culture clash. What’s your sense of this?

Let’s have a conversation. What’s your experience of Beginner’s Mind? Please share your thoughts in the comments.

Mary Jaksch is a Zen master, psychotherapist, and author. She’s a Karate Black Belt, and loves dancing Argentine tango in skimpy dresses. Read Mary’s blog, Goodlife Zen.

Life with PlayStation begins today

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After making a false start earlier today, Sony Computer Entertainment just announced the official, global launch of its free, Life with PlayStation PS3 service. Initially, Live Channel will deliver worldwide news and information such as weather and live camera images from 60 cities around the globe -- more interactive content will be delivered in time. Check the video demonstration after the break for setup instructions and quickie overview.

[Via Playstation.Blog]

Continue reading Life with PlayStation begins today

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GTD – Great Scott!

Scott Karstetter is keeping it real for the Getting Things Done (GTD) crowd.  Here are a couple of examples:

GTD all over the wall

Scott has created (like the one at the right) and aggregated a number of good GTD-related desktop wallpapers to help keep you motivated and enthusiastic throughout the day.  My favorite is the one with the clouds and the workflow diagram, which you can see in Scott's post - that's what currently graces my Vista desktop.

Smart To-Do List gets even smarter

Scott also recently updated his free, Smart To-Do List software to version 1.2, adding more features to help you improve your GTD skillz.  Among the new capabilities:

  • Re-ordering project tasks via drag and drop
  • To-Do list items can be moved between projects via drag and drop
  • To-Do list items can be re-ordered alphabetically
  • An additional filter has been added that allows you to sort the current view by priority. This filter will list the high priority items first, followed by the medium, and then the low priority.

For more info and an overview of the functionality, check out Scott's blog post about the new version.

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11 Tips for When When You are the Receiver of Email

Istock_000003929316small Computers have made our world a much more information rich society, but they have also created so much information that it is sometimes hard to track it all.  Most executives average about 100 pieces of e-mail per day!  Additionally, according to the National Association of Professional Organizers, e-mail has added one to two hours to each person's work schedule per day compared to 10 years ago.  Here are a few tips to lighten your in-box.

1.  Do Your Other Work First
    Try not to open your e-mail first thing in the morning! 
    Complete your other important tasks before opening that in-box.

2.  Turn off the "You've Got Mail" Bell/Notification
    Constant interruptions with the e-mail notification sound make it
    difficult for anyone to complete other tasks.

3.  Take Control of Your Email
    Don't let email control you. Unsubscribe from lists that you no
    longer want or enjoy. Don't let your email pile up. It will become
    a chore to go through it all at once.

4.  Delete all Unnecessary Mail
    Old messages congest servers. Delete old, duplicate or reply
    version copies and free up space for new incoming mail.

5.  Ask Before You File
    If you cannot answer the question, "When will I need to reference
    this email again?" then delete.

6.  E-Mail Should be Organized into Files
    Set up folders in your e-mail program so you can sort incoming
    e-mail. You could sort by what you have to do, who it is from
    (such as your vendors) or subject.

7.  Use Rules/Filters
    Rules/filters allow you to have your computer process some of
    the email for you.  Here are some of our favorite uses for rules
    to get you started:

        * Pre-filing into appropriate folders
        * Sounding an alarm when an important subject or person
          is identified
        * Setting a red flag (or any other color) when a certain
          key word is used
        * Dumping all of the jokes and chain-letters into a "someday
          when I have time" folder.

8.  Auto-responders to Save You Time
    Use auto-responders to offer frequently requested information.
    These e-mail settings will automatically respond to the sender
    with a pre written message. They are often used for brochures,
    price lists, directions, etc.

9.  Use a Bounce Back Message to Deter Unnecessary E-Mail
    Send an automated message to the sender of the e-mails
    you receive saying that you do not check e-mail often and
    to call if the matter is important or urgent.

10. Preview Messages
    Use your preview pane in your listing view to read messages
    without opening them.

11. Incorporate into Your To-Do List
    As you review your e-mails, update your to-do list with
    the action items you have as a result.

By managing your email, you ultimately manage your time. I encourage you to not let your email control you. You Control Your Email!

To your success!
Steph_3

How to Never Forget Anything Again


Systems allow stress-free productivity without wasting mental RAM. (Photo: Fotopakismo)

The human brain is a wonderful thing, but it’s a bit faulty as a tool for remembering things. Luckily for us (and for our frazzled brains), technology has stepped in to help out.

With the proper habits and the right tools, you and your brain won’t have to remember a thing again.

There are a host of tech tools that can help with taking notes, managing projects and to-dos, and manage your email and calendar needs just fine. Though I’ll include the best choices below, these tools are just one piece of the puzzle. There are more elegant methods (ever scheduled something in Google Calendar via voicemail?)…

To really never have to remember a thing again, you have to combine a few tools in smart and comprehensive fashion, and even more important, you have to develop specific habits that will ensure that things don’t slip between the cracks … because the cracks just get bigger and bigger with more time and more data.

In this post I’ll look at some of the requirements of a “Never Forget Again” system, along with 4 key habits for using that system. I’ll include my setup, as well as some other tools you can use to develop your own setup.

A Comprehensive System

What are all the things you need to remember? There are many types of data, from phone numbers and emails to tasks and projects, from follow-ups to status reports, from errands and appointments to websites and photos, and from random ideas to notes for class or about a book, etc..

A comprehensive system will handle all these things and allow you to save them, access them, and be reminded of them with ease. There shouldn’t be a lot of fuss.

Sound about right? Let’s take a look at the system and tools — then the habits — needed to do all this.

My Setup

This might sound a bit complicated to some, but I assure you all of these tools are simple, easy to use, powerful, fast, and fun to use. Those are my criteria. I use a setup the includes Evernote, Gmail, Gcal, Anxiety and Jott. These tools allow me to capture any information, at any time, and retrieve the information quickly and easily.

Let’s take a look at how:

  1. Evernote: This is a great app for storing just about any information you want. In fact, if you wanted to simplify your setup, you could almost just use Evernote to remember everything. It can hold notes, clip web pages, store photos and audio notes, and more. Really cool feature: snap a picture of something on your camera phone, and send it to Evernote … then Evernote will scan the image and you can search for words within the note. This makes sending yourself notes really easy — you can take pictures of business cards, menus, receipts, documents and more … and it’s automatically searchable. Evernote is available on PCs, Macs, on the web and on mobile devices such as Blackberries and the iPhone … and it syncs very easily across all these platforms, which makes it available from anywhere. Need to find a note while on the road? Just access Evernote with your mobile device and do a quick search. It really works well for just about everything.
  2. Gmail: My favorite email app, Gmail uses archive and search (along with labels if you like) to quickly store and retrieve any information you need. I also send quick emails to Evernote from Gmail, allowing me to turn emails into notes that will be retrieved from anywhere. I also use a Firefox plugin to combine Gmail with Gcal (see below) so I can see emails and my calendar in one view.
  3. Gcal: Also known as Google Calendar, Gcal is accessible from anywhere and just works really well. I set up reminders if I want to make sure to remember something, and it’ll send me an email or text message. Need to remember to follow up on something? Set a reminder in Gcal for one week from now. Get used to setting up reminders quickly in your calendar, and you won’t have to remember anything.
  4. Anxiety: I actually play around with lots of to-do apps, but my current one is Anxiety. It’s very lightweight and very simple, and it sits right on my Mac. I don’t like to keep actions in my email program, so when I receive an email that requires an action, I just quickly add a to-do item to Anxiety (it just takes a quick keystroke to do that). There are lots of other great to-do apps that can be integrated with the other apps on this list, but I don’t need anything complicated — I like my apps to be light and fast.
  5. Jott: This handy app ties everything together, and is very valuable for when you’re on the go. Just call Jott from your cell phone and leave a message, and it’ll be sent to your email … or to another service you specify. For example, I’ve set up Evernote as one of my Jott contacts, so that when I send a Jott message to Evernote, it’s automatically added to my Evernote database and is searchable later. I’ve also added Gcal so that I can easily set up appointments and reminders while on the road. Other to-do items go to Gmail, where I’ll process them later to add to my to-do app.

Finally, I use Quicksilver on the Mac to make everything faster. I can easily send an email from Gmail, add an appointment in Gcal, or send a note to Evernote, by using the fast keyboard magic of Quicksilver — with a few keystrokes, the information is entered and sent, with no mouse required, and no apps required to be opened.

4 Critical Habits

If you want a system to work, you’ve got to develop the habits to make it work. It’s that simple — without the habits, the system will fall apart — always. You’ve done it again and again, and so have I: set up a great system that works for a few days, maybe even a week. Then it slowly falls by the wayside.

Focus on developing these habits for one month. If you can do that, the habits should stick.

  1. Make a note, immediately. This is perhaps the most important habit. If you can teach yourself to make a note of things right away, immediately, without putting it off, you’re halfway there. Someone give you some contact information? Make a note and save it, right now. Receive an email that requires an action? Put it on a to-do list, right now. Want to remember this website, or have a receipt you need to save? You get the picture. Don’t put it off.
  2. Use your lists and tools, consistently. The next most important habit. A list, a calendar, a note-taking app … none of these are worth anything if you don’t use them on a consistent basis. For some of these tools, that means checking them daily. For others, it might be 2-3 times daily or even more often. Tie these actions to something already firmly established in your daily routine: for example, check your calendar and email list right when you get into work, check your email before you leave work, or check your notes right when you get back from lunch. Find what works for you, but you get the idea.
  3. Make it quick and painless. If it’s difficult to add a note or save information, you’ll put it off sometimes. Same thing with retrieving the info — you don’t want to go digging through folders or waiting on a slow application to load just to get something. You want it fast and easy, or it won’t work.
  4. Archive and search, don’t file. Along the lines of the above item, it’s better to use a quick search function than to have to remember where you saved something. If it takes too long to find, you will stop using your system. Archiving stuff (instead of filing into folders) and then searching work fastest — Gmail is one of the best examples of that in action.

Alternative Tools and Set-ups

The tools I use are just some of the great options available. See below for other apps I recommend.

Note-taking Tools

1. OneNote: This is the default note-taking tool for anyone who uses Microsoft Office, and it’s very powerful. Unfortunately for some of us, it only runs on Windows I believe.

2. Yojimbo: A Mac-only program, Yojimbo is beloved by its many users for its power, flexibility, and easy of use. It’s super fast to add things into Yojimbo, which is a great selling point.

3. Backpack and Packrat: One of the best of many web apps for collecting info, Backpack is versatile and easy to use. You can store notes, text, images, links and more … and send items via email and SMS text messages. It also has a calendar and reminders. For Mac OSX users, there’s also a desktop application, Packrat, that works well with Backpack for off-line needs.

4. Text files: The simplest method of all — and one that I’ve used with success. Create a series of text files for different needs, and copy and paste your notes into the appropriate text files. I have text files for ideas, to-do items, errands, notes and shopping lists. Small and fast. Works very quickly if you use a program such as Quicksilver for opening the appropriate text file or even adding text to the end of the file without having to open it.

    Email Apps

    1. Mail.app: Mac OSX users love their Mail.app, a program that comes with Macs and that has some very powerful filters for manipulating emails and to-do items. Can sync with different computers if you use Apple’s online service.Webmail: If you don’t like Gmail, there are many other types of webmail, including Yahoo or Hotmail. I just think Gmail’s the best.

    2. Outlook: Of course, Outlook is the default mail program for PCs, and it’s actually a pretty good program for capturing most of your data, including calendar and to-do items, although I won’t list it in the categories below because it’s already listed here.

      Calendars

      1. iCal: Free, simple, but great calendar program for Mac users.

      2. 30 Boxes: Good online program, but not as good as Google Calendar, in my opinion.

      3. Sunbird: Open-source, cross-platform calendar app from Mozilla, the creator of Firefox.

        To-do Apps

        1. Things: Awesome Getting Things Done app for the Mac. Simple, easy to use.

        2. Omnifocus: Another GTD program for the Mac, maybe the most powerful there is.

        3. iGTD: Yet another great GTD program for the Mac. It’s hard to choose between these three.

        4. RTM: Remember the Milk is probably the most popular online to-do app, and it’s extremely flexible — you can integrate it with Gmail, Twitter, Jott, text messages, email and more. Other good online to-do apps include Nozbe and Vitalist.

          On-the-go Tools

          1. Mobile devices: the iPhone, Blackberry and various PDAs are all good choices for capturing tasks and information on the go.

          2. Pocket notebook: You can also go retro and use a small notebook (or index cards) for capturing data. I use a Moleskine pocket notebook. Enter the data into your computer when you get home.

            ###

            This guest post was written by Leo Babauta.

            Read more from Leo Babauta at his blog, Zen Habits, or check out his effort to raise funds for humanitarian causes, Train For Humanity.

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